|The Board of Trustees of the St. Charles
Public Library appreciates the generosity of individuals
who contribute to the support of the Library through
donations. The purpose of the Gifts Policy is to
ensure the implementation of the Library’s goals
and objectives through the proper development of its
programs and services.
GENERAL STATEMENT ON GIFTS
It is the privilege and responsibility
of the Board of Trustees and the Librarian to
decide whether a gift
is suitable for inclusion in the Library. The Librarian
will use the criteria enumerated in the selection
policy to determine the suitability of a book.
for which a book or other item might be deemed unsuitable
for acceptance are:
1. It is a duplicate of items already in the Library
in sufficient quantity.
2. It contains outdated information.
3. It is in poor physical condition.
4. Its acceptance is contingent on certain conditions
stated by the donor.
In order to avoid inconvenience, the Library recommends
that the donor first submit to the Librarian the title
of the book he wishes to donate. Such a procedure of
consulting with the Librarian is recommended in the case
of any donation.
If a donor wishes to donate funds rather than actual
material or equipment, the Library will assist by recommending
needed items for purchase. The recommendations will be
of a nature or subject area requested by the donor whenever
USE OF GIFTS
Gifts will be retained as long as they
serve the best interests of the Library. The Library
itself to the perpetual housing of a donation. All
donations are subject to the standard maintenance
and withdrawal policies and procedures of the Library.
Because the Library is a public
tax-supported institution which exists for the
benefit and use of the entire
population, no special favors or privileges will
be granted to any individual or organization. This
includes special arrangements associated with donations.
In accepting a gift, the Library is not obligated
to bear any present or future expenses or other
related to or ensuing from the gift.
ON NAMING FACILITIES IN HONOR OF DONORS
Board does not support naming facilities
after donors, as this action should be tied to an
honor or recognition rather than a donation.
will honor eligible donors by including their names
on the Library Donor Wall, or on a plaque near the
area for which a major donation has been made.
Appraisal: The Library will not appraise the value of
any gift for any reason, including income tax deductions.
However, the Library will issue a statement acknowledging
receipt of the gift (see below).
Recognition of Gifts: Plates acknowledging the donor
and the person in whose honor the donation has been made
will be placed in new gift books. Where it is physically
possible, similar plates of acknowledgment will be placed
on other donations, such as works of art and recordings.
Donors of cash gifts will be presented with a certificate
of appreciation. In the case of cash donations for the
purchase of memorial books, the donor will be notified
by mail of the title(s) purchased. The person or family
of the person in whose name the donation has been made
will be notified of the gift.
GIFT RECEIPT ACKNOWLEDGEMENT
I have read the gift policy provisions of the St. Charles
Public Library, and agree that they are acceptable.
(Please print clearly)
Circ Asst. Initials Date
Description of Donation:
_____________ Other: __________________________